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Tips on how to properly manage your
computer files
Compudoc, desktop computer and laptop
repair for Phoenix, Glendale and
Scottsdale Arizona!
file management
Very often when working on computers here in the shop, we noticed that many
users are unaware how to properly manage the files on their computer.  We see
computers with desktops that are overflowing, filenames that can cause errors down
the road, and folder depth that can hit Windows limits.  Many of these issues don't
seem to relevant to the user for because it is simply how they use their computer.  
The problem arises when the computer has a problem and needs to be reinstalled,
or data needs to be recovered.  

When we talk about data recovery, we are also talking about ease of backing up
your own data. Windows tries to make it easy for you by making all of your default
save locations inside your "my documents" folder.  The desktop, music folder,
picture folder, videos folder, downloads folder, links folder and favorites folder are
all in your "my documents" folder.  This makes it really easy to back up your data if
you make sure to save all of your data in these folders.  Saving files directly to the C
drive or the "Windows" folder or other folder, or a backup partition, is outside of the
normal area where Windows want you to store data.  If you save your data all in the
"my documents" folders, then you can back up your data by simply copying your "my
documents" folder.  Take note that some files such as Outlook e-mails and other
program files will not be stored within the "my documents" area and must be backed
up separately.

We have heard for years that storing files on your desktop can slow down your
computer.  Try to Google this and you will get people on both sides of the fence.  
The only issue we would state about saving too many files to your desktop is to
keep the clutter manageable.  It becomes a problem When your desktop becomes
to full.  We often see install files saved to the desktop that are needed. These install
files are from When you update or download new software.  In most cases When
you download software you can choose the run option instead of the Save option.  
The run option will simply install the software which is all you need.  The save
option will save the install file which you will then later used to install the software.  
Once the software is installed you don't need the install file, so you might as well
just used run instead of save.

It is also good practice not to save files to your root directory, or directly on the C
drive where your "Windows" and "users" or "Documents and Settings" files are.  
This can lead to file table issues and this area is not normally checked When using
backup software.

When you're naming files, take note to only use numbers and letters, no symbols.  
We see many cases where Windows following create a filename using a symbol,
but then that file cannot be copied or may become corrupt later.  You also want to
take them how deep your folder structure goes.  When you have folders inside of
folders, the end folders name is as long as all those folder names together.  If that
file is more than 255 letters it will become corrupt and cannot be copied.  We often
see this When people have folder structure that goes to the where they will have
folders inside of folders inside of folders going 8 to 10 folders deep and having files
with huge names.  Keep your file names short and folder use to a minimum.

Having file and folder issues, we can help!
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Compudoc Computer Repair
3937 W Sahuaro Dr
Phoenix Az. 85029
623-330-2765       
http://www.azcompudoc.com
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